Current Students

Important Dates and Deadlines

Updating Your Number of Units

Courses with variable units will default to one unit. You will have to change the number of units. Below are general instructions and  instructions for updating units in variable unit courses.

Step 1: Get permission from your instructor or the enrollment manager

• If you wish to take a BIEN or CEE graduate course but do not have the prerequisites, email the instructor for permission (and carbon copy your Graduate Student Affairs Officer).The enrollment restriction will be removed based on the faculty member’s response.
• If you wish to take an upper-division undergraduate course in BCOE (BIEN, CEE, CHE, ECE, ENVE, ENGR,ME, or MSE), click the following link to get permission from the undergraduate program: https://student.engr.ucr.edu/enrollment-assistance. 
• If you wish to take a course in CNAS, click the following link to get permission from the enrollment manager for that college: http://cnasemc.ucr.edu/currentstudents.html.
• If you wish to take a course in CHASS, click the following link to get permission from the enrollment manager for that college: http://chassstudentaffairs.ucr.edu/dept/index.html.

Step 2: Update the number of units in R’Web

1. Click Schedule Options on the tab header, and your schedule should appear.
2. Navigate to the Variable Unit Section, and the unit number should be underlined.
3. Click on the unit, and you will be prompted to edit the units for the section.
4. Enter the number of units that you wish to take.
5. Press submit, and the units will update.

Clearing Holds

Also, be sure to clear any holds that you may have. Your Graduate Student Affairs Officer cannot remove a hold placed by another department. You will have to work with the department that issued the hold.

Online enrollment for the Fall quarter will remain open until October 9th, 2026, but it is highly recommended for students to update their enrollment as soon as possible.

Deadline: See Graduate Academic Affairs Deadlines

Update regarding International Students (12/10/2025)

Beginning Winter 2026:

• International students may only utilize Filing Fee status if 1) they are applying for Optional Practical Training (OPT)/Academic Training (AT) or 2) if they will leave the United States within the grace period for their specific status (F-1, J-1, etc.). In both cases, the student's I-20/DS-2019 end date will reflect the end of their academic program, prior to the quarter of Filing Fee. 
• Students who meet neither criterion should contact International Students and Scholars to determine if alternatives exist.

Regulations: 

• A Ph.D. student who has completed all degree requirements with the exception of filing the dissertation and the final defense, or a Master’s student who has completed all degree requirements with the exception of filing the thesis/field report/project or completing an exam, may use Filing Fee Status in their final quarter instead of paying full registration fees.
• When a Ph.D. or Master’s Thesis Plan student is on Filing Fee Status, it is expected that a full draft of the dissertation/thesis has been read and approved by the committee, that only minor revisions need to be made, and that no more than 12 hours of faculty time will be required.
• Students on Filing Fee Status do not pay regular tuition and fees, nor do they enroll in coursework. Therefore, they are not entitled to University student privileges or use of University facilities, such as the Student Recreation Center. However, students on Filing Fee Status still have access the Library. 
• Students on Filing Fee Status may NOT be employed with any student employment title such as GSR, TA, or Associate-In. Additionally, they cannot receive University fellowships/loans. 
• Students on Filing Fee Status are not enrolled in the medical insurance program but may purchase Health Insurance (albeit at a higher rate) if enrolled in GSHIP the previous quarter. 
• Only one quarter on Filing Fee Status is allowed.
  • The only exception is if a student fails the master’s comprehensive exam, in which case a retake of the exam on Filing Fee Status is allowed.
  • Students who fail to complete their degree programs by the appropriate deadline while on Filing Fees Status must register and pay full fees for the following quarter. 
• Students on Filing Fee pay one-half of the Student Services Fee.
• For Master’s students, an Application for Candidacy must be filed with or before the Filing Fee petition will be considered. 
• Master’s students must be advanced to candidacy and have at least 3 quarters of residency and a 3.0 GPA in order to use Filing Fee Status. 
• Students may use Filing Fee Status the quarter after being on Leave of Absence. They may also readmit on Filing Fee Status.
• Federal regulations governing student visa status require full-time enrollment for most international students. 

*Filing fee status is required for summer only if a student was not enrolled or on filing fee status for all three quarters of the previous academic year.  If a student has already used filing fee status, summer session enrollment may be required.  Please see Summer Enrollment for more detailed information.

Procedure: 

1. The Petition for Filing Fee can be found on R'Grad. 
2. Once submitted by the student, the petition will go through an electronic routing process.
3. The student will receive an email once a decision is made.
4. After the Filing Fee application is approved, tuition and fees are adjusted to reflect the correct payment amount.  Current tuition rates are outlined on the UCR Registrar's web site.
5. To see if an application for Filing Fee has been approved, check the student's learner record for that quarter on SGASTDN in Banner. If you see the code “FIL” in the Fee Assessment Rate field, then Filing Fee has been approved.  Petitions may also be verified via R'Grad.

Graduate Division has continued to offer students 12 quarters of reduced NRST after advancement.  The deadline to apply for the Fall Quarter is September 1, 2024.  In order to qualify, you must meet the criteria and follow the procedure below.

Criteria:

Students requesting the reduction must fall into one of two categories:

1. Have entered the PHD program in cohorts between Fall 2014 and Fall 2019 for programs with a 6 year normative time or
2. Have entered the PHD program in cohorts between Fall 2015 and Fall 2019 for programs with a 5 year normative time

Students must at least be in their 9th quarter after advancement to candidacy to request the initial extension for the 10th quarter.

Procedure:

• The request is initiated by the student via R’GRAD.
• Students will enter the name of their program Graduate Advisor and Graduate Program Coordinator. The petition will then route for review.
• All requests will be reviewed to confirm they meet the criteria outlined above by the Director of Graduate Academic Affairs.
• If the request is eligible for the reduction, student fees will be adjusted to eliminate the NRST for the requested quarter. 
• Extensions will only be permitted one quarter at a time, meaning they can only be requested in the quarter prior to the quarter the reduction is needed. Students must request the extension each quarter it is needed. Multiple quarters of reduction will not be permitted in one request.
• Deadlines – the deadline to apply for the reduction in the next quarter is:
  • Fall – September 1st
  • Winter – December 1st
  • Spring – March 1st